Workplace Experience Coordinator

Job description

Hypebeast is a leading global platform for contemporary culture and lifestyle, and a premier destination for editorially-driven news and commerce. Founded in 2005, it became a publicly listed company in 2016, and today boasts a global readership across North America, Asia Pacific, Europe and more. The Group has expanded its publishing brands to a wider scope, encompassing Hypebeast and its multiple content distribution platforms, creative agency Hypemaker, and e-commerce and retail platform HBX. ### Responsibilities: - Act as the primary point of contact for all office and workplace-related needs, managing the day-to-day operations of the NYC studio to keep it productive, organised, and welcoming. - Maintain office supplies, pantry inventory, and workplace amenities; oversee meeting spaces, common areas, and employee workspaces. - Coordinate relationships with vendors, service providers, building management, and maintenance teams. - Manage office-related invoices, ensuring timely submission and tracking for payment. - Welcome and assist visitors, guests, and external partners; coordinate office logistics for internal meetings, team gatherings, and company initiatives. - Own and maintain the daily studio calendar, coordinating meetings, shoots, events, and internal activities across teams. - Serve as the central coordinator for studio space usage and scheduling requests, proactively resolving conflicts with stakeholders. - Support leadership and department heads with meeting coordination and logistical planning across the daily office itinerary. - Coordinate monthly in-office HYPE meetings, including scheduling, room setup, presentations, and attendee logistics. - Partner with leadership and HR on onboarding logistics for new hires (workspace setup, welcome coordination, first-day preparations) and other special projects that support a positive workplace experience. ### Requirements: - 1 to 3 years of experience in office management, workplace operations, studio coordination, or a similar administrative role, ideally within a media, creative agency, or lifestyle brand environment. - Bachelor's degree in human resources, administration or other related fields is preferred. - Strong organisational and multitasking abilities, with the ability to juggle competing priorities in a fast-paced studio environment. - Excellent written and verbal communication skills, with a warm, professional demeanour when engaging with employees, visitors, and vendors. - Comfort using standard workplace tools such as Google Workspace, Slack, and calendar management platforms, and other tools specific to the teams and region. - Proactive, solutions-oriented mindset with a demonstrated ability to anticipate needs before they arise. - Sound judgement and discretion when handling sensitive information, visitor logistics, and leadership schedules. - Attention to detail across scheduling, invoicing, and vendor coordination. - Passion for contemporary culture, streetwear, or the creative industries; previous experience supporting content production, photo/video shoots, or studio operations is a plus.