Workplace Experience Coordinator - APAC

Job description

We are seeking a Workplace Experience Coordinator to be the heart and soul of our offices. This is an established role for someone with 2-4 years office related experience who is energized by people, takes pride in creating a warm and welcoming environment, and genuinely loves making the day-to-day experience great for everyone around them. You will be the first face employees and visitors see, the person who makes sure the office feels alive and cared for, and a key connector between the People team and the employees we support. No two days will look the same, and that is part of what makes this role special. What You'll Do: - Create a warm, welcoming environment for employees, guests, and new hires from the moment they walk through the door. - Own the day-to-day look and feel of the office, ensuring shared spaces are clean, organized, stocked, and functioning well. - Order and manage office refreshments, snacks, and food programs, keeping the kitchen and common areas stocked and enjoyable. - Help coordinate and execute employee engagement activities, team events, office celebrations, and culture moments that bring people together. - Serve as a visible, approachable presence in the office, building genuine relationships with employees and making everyone feel at home. - Provide HR administrative support including maintaining employee records, processing paperwork, and assisting with onboarding logistics for new hires. - Support the coordination of new hire orientation days, including preparing materials, setting up workstations, and ensuring a seamless first-day experience. - Assist with tracking and reporting on attendance, headcount, and other People data as needed. - Help maintain and update People systems and employee files to ensure records are accurate and up to date. - Support offboarding logistics including equipment collection, system access, and exit coordination. - Serve as the primary point of contact for office maintenance requests, coordinating with building management and vendors to ensure timely resolution. - Manage office supply inventory and place orders proactively to avoid disruptions. - Support the setup and breakdown of meeting rooms and event spaces as needed. What You'll Bring: - 1-3 years of experience in an office coordinator, HR admin, receptionist, EA, or people-facing operations role. - Genuinely warm, personable, and energized by being around and supporting people. - Highly organized with strong attention to detail and the ability to juggle multiple tasks without dropping the ball. - Proactive mindset — spots what needs to be done and does it without being asked. - Comfortable with basic administrative tasks, data entry, and working in HR or office management systems. - Strong written and verbal communication skills. - Reliable, punctual, and committed to being a consistent, dependable presence in the office. - Experience supporting HR or People teams in an administrative capacity. - Familiarity with HRIS platforms or office management tools. - Experience coordinating events or employee engagement activities. For information about how we handle your personal information please view our Applicant and Candidate Privacy Notice https://nexxen.com/applicant-and-candidate-privacy-notice/ Important Notice from Nexxen: Your Safety Matters At Nexxen, we care about the well-being of our current and future employees. We are aware of the growing number of online scams and fraudulent job postings, and we urge all job seekers to remain vigilant. Please be advised that Nexxen will never request payment (whether in cash, cryptocurrency, or any other form) as a condition of employment, offer positions that require you to invest in vague or dubious financial schemes, or promote roles that resemble get-rich-quick opportunities. If you receive a suspicious message claiming to be from Nexxen or encounter a questionable job posting associated with our name, please contact us at infosec@nexxen.com to verify its legitimacy. Your trust is important to us. Stay safe and informed. Nexxen Fraud Alert and Notice: Protect Yourself from Impersonation and Fraudulent Activity https://nexxen.com/nexxen-fraud-alert-and-notice/