Workplace Experience Coordinator - Temp

Job description

Company Description LVMH’s Perfumes & Cosmetics activities benefit from exceptional dynamism that relies on both the longevity and development of key lines, and on the boldness of new creations. All are driven by the same values: a quest for excellence, creativity, innovation and perfect mastery of their image. The brands cultivate what makes them unique and is guaranteed to make them stand out in a highly competitive global market. The success of the Perfumes & Cosmetics division depends on finding the right balance between major historic Houses such as Parfums Christian Dior, Parfums Givenchy, Acqua di Parma, Guerlain, and newer brands with strong potential like Kenzo Parfums, Fresh, and Make Up For Ever. LVMH Perfumes & Cosmetics invites you today to join its North America teams. LVMH Perfumes & Cosmetics is part of the LVMH Group. Job Description The Workplace Experience Coordinator will be responsible for maintaining a professional, welcoming, and highly functional office atmosphere. As the primary liaison for staff, guests, and vendors, you will oversee daily workplace operations, uphold rigorous service standards, and ensure the facility runs efficiently. This role provides hands on workplace services support, assists with administrative tasks, and contributes to facility wide initiatives. Organizes and maintains Workplace Services stockrooms, mailroom and other storage areas. Maintains and manages seating floor plans and coordinates relocations. Processes vendor invoices and handles service contracts with local vendors. Monitors usage of office equipment and makes recommendations for additions, alterations or changes. Creates and updates badge access for all employees and temporary workers. Assists with UKG timeclock profile set up and training for new hires. Arranges new hire, contractor and visitor set ups. Assists with team lunches and employee events. Attends Social Committee meetings and assists in planning, prepping and executing events. Manage visitor events and coordination. Handles various vendor accounts and invoices, keeping up-to-date information. Processes invoices and PO’s, managing Medius coding and approvals. Places orders for office needs and supplies for team and applicable departments. Ink/toner order management and inventory upkeep for printers for BPC teams. Places service calls for any equipment (printer, coffee machine, water system, etc.) requiring maintenance. Acts as point person for Iron Mountain’s pick up of offsite re: shredding documents. Arrange for extra pick-ups when needed. Handles employee reservations for specific events. Demonstrates the ability to handle confidential and highly sensitive proprietary information with discretion. SUPERVISION RECEIVED Reports to Director, HRBP, Supply Chain with dotted line to Director, Workplace Experience Qualifications Strong communication skills and ability to interact at all levels with internal and external personnel 2+ years of experience in supporting in an administrative capacity Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency Proficiency in Microsoft Office, knowledge of Excel. Acts in line with LVMH Values and model behaviors as per LVMH Code of Conduct Additional Information This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. All your information will be kept confidential according to EEO guidelines. LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure. While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $31.25 - $40.85/hour.