Workplace Specialist

Job description

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms. JOB OVERVIEW: Saronic is seeking a highly organized, proactive, and adaptable Workplace Specialist to manage the day-to-day operations of our Franklin office. This role will be responsible for ensuring a functional, welcoming, and productive environment for employees and visitors. The Workplace Specialist will support vendor management, facilities request, serving as the first point of contact for workplace requests and operational support. The ideal candidate thrives in a dynamic startup environment, balancing attention to detail with excellent communication and problem-solving skills. RESPONSIBILITIES: - What You’ll Do - Manage day-to-day office operations, including supply inventory, mail and package distribution, kitchen/F&B restocking, equipment upkeep, and general administrative coordination. - Monitor workplace email, Slack channels, and the ticketing system, responding promptly to employee requests and prioritizing competing needs effectively. - Maintain office readiness, including cleanliness, organization, and overall presentation. - Stay connected to HQ workplace standards and communicate regularly with Workplace teammates across all U.S. sites to ensure consistency and alignment. - Track and manage small office projects and special requests. - Support employees across departments to keep daily operations running smoothly. - Coordinate and oversee facilities needs, including minor repairs, preventative upkeep, and vendor engagement for routine services. - Coordinate with external vendors (food service, office supplies, maintenance, janitorial) in partnership with the Workplace Manager to ensure timely, accurate deliveries. - Maintain strong vendor relationships and monitor service levels. - Monitor, track, and escalate operational and facilities-related issues to the appropriate stakeholders, ensuring timely resolution. - Track recurring issues and provide feedback to the Workplace and Facilities teams to improve office operations. - Ensure Franklin offices remain safe, functional, well-maintained, and aligned with company workplace standards. - Assist with planning and executing team meetings, visiting departments onsite and office moves—including room setup, catering, and space readiness. - Support onboarding and off-boarding by ensuring workspace readiness and handling basic setup and orientation logistics. - Contribute to culture-building initiatives that foster a positive, connected workplace. QUALIFICATIONS: - What You’ll Bring - 3–5 years of experience in workplace operations, office management, or facilities coordination. - Strong organizational and time-management skills, with the ability to multitask and prioritize effectively. - Excellent communication and interpersonal skills. - Comfortable working independently in a fast-paced startup environment. - Proficiency with Microsoft Office Suite, Slack, and workplace management tools (e.g., Monday.com, Confluence). - Experience in event coordination, vendor management, and/or administrative support. - Ability to adapt to changing needs and handle tasks on short notice. - Availability to work before/after standard hours and occasional weekends as needed. PHYSICAL DEMANDS: - Prolonged periods of sitting at a desk and working on a computer - Occasional standing and walking within the office - Manual dexterity to operate a computer keyboard, mouse, and other office equipment - Visual acuity to read screens, documents, and reports - Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies - Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages) BENEFITS Medical Insurance: Comprehensive health insurance plans covering a range of services Saronic pays 100% of the premium for employees and 80% for dependents Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents Time Off: Generous PTO and Holidays Parental Leave: Paid maternity and paternity leave to support new parents Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses Retirement Plan: 401(k) plan with company match Stock Options: Equity options to give employees a stake in the company’s success Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office Saronic CCPA Notice for Candidates and California Employees https://saronic-assets-public.s3.us-east-2.amazonaws.com/Saronic%20CCPA%20Notice%20for%20Candidates%20and%20California%20Employees.pdf If this role is based in the United States, it requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3) https://www.govinfo.gov/link/uscode/8/1324b. Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. We are also committed to providing reasonable accommodations for qualified individuals with disabilities.