Workplace Specialist (Austin)

Job description

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms. JOB OVERVIEW We are seeking a highly organized, proactive, and adaptable Workplace Specialist to manage the day-to-day operations of our Austin offices. This role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors. The Workplace Coordinator will support vendor management, facilities needs, and culture-building activities, serving as the first point of contact for workplace requests and operational support. The ideal candidate thrives in a dynamic startup environment, balancing attention to detail with excellent communication and problem-solving skills. KEY RESPONSIBILITIES Office & Facilities Operations - Serve as the primary point of contact for all workplace-related needs in our Austin offices. - Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep. - Oversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively. Vendor & Partner Management - Coordinate with external vendors (e.g., food service, office supplies, maintenance) and ensure timely deliveries in support with the Workplace Manager. - Maintain strong vendor relationships and monitor service levels. - Manage swag vendors and logistics, including employee orders, limited releases, and event-related requests. Employee Support & Engagement - Provide support to employees across departments to ensure smooth daily operations. - Assist with planning and executing company-wide events, team offsites, and meetings. - Contribute to culture-building initiatives that create a positive and connected workplace environment. Operational Support - Track and manage small office projects and special requests. - Ensure Austin offices are well-maintained, safe, and aligned with company standards. QUALIFICATIONS - 3-5 years of experience in workplace operations, office management, or facilities coordination. - Strong organizational and time-management skills with the ability to multitask and prioritize effectively. - Excellent communication and interpersonal skills. - Comfortable working independently in a fast-paced, startup environment. - Proficiency with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence). - Experience in event coordination, vendor management, and/or administrative support. - Ability to adapt to changing needs and handle tasks on short notice. - Additional Requirements - Ability to lift 25 lbs unassisted. - Flexibility to support occasional after-hours or weekend events. PHYSICAL DEMANDS - Prolonged periods of sitting at a desk and working on a computer - Occasional standing and walking within the office - Manual dexterity to operate a computer keyboard, mouse, and other office equipment - Visual acuity to read screens, documents, and reports - Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies - Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages) BENEFITS: - Medical Insurance: Comprehensive health insurance plans covering a range of services - Saronic pays 100% of the premium for employees and 80% for dependents - Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care - Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents - Time Off: Generous PTO and Holidays - Parental Leave: Paid maternity and paternity leave to support new parents - Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses - Retirement Plan: 401(k) plan with company match - Stock Options: Equity options to give employees a stake in the company’s success - Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage - Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline - Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office Saronic CCPA Notice for Candidates and California Employees https://saronic-assets-public.s3.us-east-2.amazonaws.com/Saronic%20CCPA%20Notice%20for%20Candidates%20and%20California%20Employees.pdf If this role is based in the United States, it requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3) https://www.govinfo.gov/link/uscode/8/1324b. Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. We are also committed to providing reasonable accommodations for qualified individuals with disabilities.